Conference and event planners – NOC : 1226

Unit Group
1226 Conference and event planners
Conference and event planners plan, organize and co-ordinate conferences, conventions, meetings, seminars, exhibitions, trade shows, festivals and other events. They are employed by tourism associations, trade and professional associations, convention and conference centres, governments and by conference and event planning companies, or they may be self-employed.
Example Titles
conference and meeting planner
conference planner
conference services officer
convention co-ordinator
event planner
festival organizer
meeting planner
special events organizer
trade show planner
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Main duties
Conference and event planners perform some or all of the following duties:
Meet with trade and professional associations and other groups to promote and discuss conference, convention and trade show services
Meet with sponsors and organizing committees to plan scope and format of events, to establish and monitor budgets and to review administrative procedures and progress of events
Co-ordinate services for events, such as accommodation and transportation for participants, conference and other facilities, catering, signage, displays, translation, special needs requirements, audio-visual equipment, printing and security
Organize registration of participants, prepare programs and promotional material, and publicize events
Plan entertainment and social gatherings for participants
Hire, train and supervise support staff required for events
Ensure compliance with required by-laws
Negotiate contracts for services, approve suppliers’ invoices, maintain financial records, review final billing submitted to clients for events and prepare reports.
Employment requirements
A university degree or college diploma in business, tourism or hospitality administration is usually required.
Several years of experience in hospitality or tourism administration or in public relations are usually required and may substitute for formal education requirements.
Certification relating to special events, meetings or conference management may be required.
Classified elsewhere
Administrative officers (1221)
Executive assistants (1222)
Professional occupations in advertising, marketing and public relations (1123)
Sales and account representatives – wholesale trade (non-technical) (6411)
Classification Structure – 1