Administrative assistants – NOC : 1241

Administrative assistants perform a variety of administrative duties in support of managerial and professional employers. They are employed throughout the private and public sectors.

administrative assistant

executive secretary (except legal and medical)

office administrative assistant

private secretary

secretary (except legal and medical)

technical secretary

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Administrative assistants perform some or all of the following duties:

Prepare, key in, edit and proofread correspondence, invoices, presentations, brochures, publications, reports and related material from machine dictation and handwritten copy

Open and distribute incoming regular and electronic mail and other material and co-ordinate the flow of information internally and with other departments and organizations

Schedule and confirm appointments and meetings of employer

Order office supplies and maintain inventory

Answer telephone and electronic enquiries and relay telephone calls and messages

Set up and maintain manual and computerized information filing systems

Determine and establish office procedures

Greet visitors, ascertain nature of business and direct visitors to employer or appropriate person

Record and prepare minutes of meetings

Arrange travel schedules and make reservations

May compile data, statistics and other information to support research activities

May supervise and train office staff in procedures and in use of current software.

May organize conferences

Completion of secondary school is usually required.

Completion of a one- or two-year college or other program for administrative assistants or secretaries 

or

Previous clerical experience is required.

Court reporters, medical transcriptionists and related occupations (1251)

Executive assistants (1222)

Legal administrative assistants (1242)

Medical administrative assistants (1243)

Office managers (in 1221 Administrative officers )