Legal administrative assistants – NOC : 1242

Unit Group
1242 Legal administrative assistants
Legal administrative assistants perform a variety of secretarial and administrative duties in law offices, legal departments of large firms, real estate companies, land title offices, municipal, provincial and federal courts and government.
Example Titles
administrative assistant – legal
corporate law legal assistant
legal assistant
legal assistant – criminal law
legal secretary
litigation legal assistant
litigation secretary
real estate secretary
View all titles
Main duties
Legal administrative assistants perform some or all of the following duties:
Prepare and key in correspondence and legal documents, such as deeds, wills, affidavits and briefs, from handwritten copy, shorthand and machine dictation using computers
Review and proofread documents and correspondence to ensure compliance with legal procedures and grammatical usage
Schedule appointments, meetings and conferences for employer
Set up and maintain filing systems, utilizing knowledge of legal records and procedures and frequently controlling confidential materials and documents
Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information internally and with other departments or organizations
Determine and establish office procedures and routines
May supervise and train other staff in procedures and in the use of current software
May attend court, meetings or conferences to take notes, minutes and dictation
May perform other general office work as required including preparing financial statements.
Employment requirements
Completion of secondary school is usually required.
Completion of a one- or two-year college or other program for secretaries or legal secretaries is usually required.

Classified elsewhere
By-law clerks (in 1452 Correspondence, publication and regulatory clerks )
Court recorders (in 1251 Court reporters, medical transcriptionists and related occupations )
Paralegal and related occupations (4211)
Classification Structure – 1